5 min read

Top 5 artwork management software

Top 5 artwork management software

In the fast-paced world of brand management, where speed to market can define success, managing artwork efficiently stands as a pivotal cornerstone. For industries entangled in the web of strict regulatory requirements, such as pharmaceuticals, food and beverage, and cosmetics, the stakes are even higher. Here, accuracy isn't just a measure of quality but a regulatory mandate. Each label, each packaging detail, must not only capture the consumer's eye but also conform to stringent standards, ensuring that products are safe, compliant, and ready for the shelves.

Moreover, in the realm of Fast-Moving Consumer Goods (FMCG), the dynamic nature of packaging and labeling is a constant challenge. Updates are frequent, each necessitating a ballet of coordination among numerous departments and stakeholders. This complex dance, if not choreographed with precision, can lead to delays, compliance issues, and ultimately, missed opportunities in a highly competitive market.

Artwork management software emerges as the maestro of this ballet, orchestrating a seamless flow of information, approvals, and updates. By reducing the time from concept to approval, it not only ensures that products meet regulatory standards but also accelerates their journey to the market. In automating complex workflows, it brings a new level of accountability, minimizing risks associated with human error and non-compliance. For companies navigating the intricate landscape of regulations and rapid market dynamics, the value of such software cannot be overstated.


The Importance of Using Artwork Management Software


The adoption of artwork management software is not merely a matter of convenience; it is a strategic imperative. In an environment where delays can cost not just market share but also legal penalties, the efficiency and compliance it offers are invaluable. For industries operating under the watchful eyes of regulatory bodies, the software ensures that every piece of artwork, from labels to packaging, adheres to the latest standards, mitigating the risk of costly recalls or legal challenges.

Furthermore, the software's ability to streamline complex workflows across multiple departments and stakeholders translates into a more agile and responsive strategy. Brands can adapt to market changes with greater speed, introduce new products swiftly, and update existing ones without the bottleneck of manual approvals. This fluidity is critical for maintaining competitive edge and consumer relevance in a market that never sleeps.

In essence, artwork management software is not just a tool for efficiency; it is a catalyst for growth, compliance, and innovation. It enables brands to navigate the regulatory landscape with confidence, embrace market dynamics with agility, and ultimately, forge stronger connections with consumers through timely, compliant, and visually compelling products. In the quest for market leadership, it is an indispensable ally.


Let's explore our top choices for artwork management tools and delve into the unique features and specialties offered by each of them.


1. Cway


Choosing a Purposeful Artwork Management System

Cway, as an innovative solution in the realm of packaging design management, stands out for its robust set of features designed to streamline and enhance the artwork management process. It is particularly tailored for businesses looking to improve their packaging design workflows, ensuring accuracy, efficiency, and speed.

Key features:
  • Streamlined Collaboration. The platform centralizes all artwork management processes, making it easier for team members to access, review, and make changes to artwork in one place.
  • User-friendly interface. Cway is designed to be intuitive, minimizing the learning curve and allowing teams to get up to speed quickly. This ease of use is crucial for teams looking to streamline their design processes and reduce the time spent on managing artwork files.
  • Version Control & File Sharing: Cway excels in organizing and managing packaging artwork efficiently. Its user-friendly interface simplifies creating and updating artwork, ensuring everything is organized and accessible.
  • Automated Notifications & Collaborative Review Process: Offers structured overviews for effective planning and strategic decision-making. Streamlines collaboration by centralizing access and review processes, allowing for real-time updates and access from anywhere.
  • Centralized Workspace: Consolidate artwork within a single location using a Digital Asset Management (DAM) application, which provides a comprehensive and intelligent solution for storing digital assets, visualizing future modifications, and facilitating flexible file sharing.
cway features

Cway's powerful combination of features addresses the core needs of packaging design management, making it a comprehensive solution for brands looking to optimize their artwork management process. By ensuring ease of use, accessibility, strategic oversight, and streamlined collaboration, Cway not only enhances productivity but also supports brands in their quest to achieve rapid market access with minimal effort.


2. Filestage


Consider Filestage as the central platform for collaborative artwork endeavors. It serves as the nexus where feedback is exchanged, designs progress, and projects maintain momentum, ensuring a seamless voyage through the realm of Artwork Management.

Key features:

  • Efficient feedback exchange: Distribute files for online proofing accompanied by visual annotations and comments.
  • Version management: Monitor revisions and effortlessly revert to prior versions.
  • Automated prompts: Maintain review schedules with automated reminders and notifications.
  • Adaptable workflows: Customize review processes to align with your team's requirements.
  • Asset administration: Oversee digital assets like images, logos, and brand guidelines, ensuring consistent usage and effortless retrieval during artwork creation.

Filestage enables organizations to optimize artwork review processes and effectively manage their label artwork workflows, ultimately resulting in improved brand consistency.


3. ProofHub



ProofHub is an innovative project management and online proofing platform designed to streamline team collaboration and facilitate reviews and approvals throughout creative projects.

Key features:

  • Proofing and Reviews: With ProofHub, teams can effortlessly collaborate on reviewing and providing feedback on creative assets. Its intuitive interface allows for easy annotation, comments, and discussions directly on files.
  • Approval Workflows: ProofHub offers customizable approval workflows to ensure that creative projects progress smoothly from initial concept to final approval. Users can define sequential or parallel approval processes, set deadlines, and track the status of approvals in real-time.
  • Task Management: The platform includes robust task management capabilities to help teams organize and track their work effectively. Users can create tasks, assign them to team members, set priorities, and establish deadlines to keep projects on track.
  • Attachments: Users can easily attach files and documents to tasks, discussions, and proofing sessions within ProofHub. This feature enables teams to centralize project-related assets and ensure that all relevant information is easily accessible to team members.

4. Esko



Esko products drive innovation and automation for packaging design and print processes for brand owners and packaging manufacturers.

Key features:

  • Comprehensive Packaging Suite: Covering every facet of packaging, from design to printing, it provides a comprehensive solution tailored for professionals in the industry.
  • Automated Prepress Tasks: Minimize errors through automated preflighting, color conversion, and trapping within artwork, ensuring high-quality output.
  • Die-making and Plate Creation: Create 3D dies and printing plates for various packaging formats, streamlining the production process.
  • 3D Visualization and Prototyping: Elevate design approval with real-time 3D mockups of packaging, enabling stakeholders to visualize the final product accurately.
  • Seamless Industry Integration: Seamlessly connect with presses, label printers, and packaging equipment, facilitating a cohesive and efficient workflow across the packaging supply chain.
The wide range of features and capabilities offered by Esko may pose a significant learning curve for new users. If your business operates on a limited budget and requires artwork management software without advanced features, Esko might not be the ideal choice.


4. Kallik


Kallik offers a cloud-based artwork and label management software tailored to regulated industries, aiming to oversee the entire lifecycle of designing and approving label artwork.

Key features:

  • Seamless Collaboration: Facilitate easy collaboration among stakeholders from different teams, reducing time-to-market with real-time collaboration tools.
  • Compliance Management: Automatically generate updated artworks and conduct label compliance checks to ensure regulatory adherence.
  • Consistency Assurance: Maintain visibility throughout the supply chain to eliminate inconsistencies.
  • Cloud-based Artwork Management: Collaborate on label and packaging designs through a web-based platform for enhanced accessibility and flexibility.
  • Streamlined Approvals: Simplify the review process using online proofing tools and version control functionalities.



In the realm of artwork management software, a plethora of solutions caters to diverse industries and workflows. From Cway, the ultimate all-in-one artwork management tool, to Filestage's online proofing tools, these top five software offerings empower businesses with robust features for seamless collaboration, heightened efficiency, and meticulous accuracy throughout the artwork management journey. Whether in pursuit of advanced capabilities or simplified workflows, organizations can select from these leading software solutions to elevate their artwork management endeavors and drive success in creative projects.

In summary, each of these tools brings unique strengths to artwork management. Cway stands out for its specialized focus on packaging artwork and ease of use, offering streamlined collaboration and planning tools. Choosing the right tool depends on your specific needs, from detailed artwork and version control to broader project management and collaborative reviews. 


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